Fraud & ID Verification Status Updates/Notifications via Superglue

0%

Status

New [New]

0% complete, updated on Mon 11/2/26 3:53 PM by Jeannette Jasmin Ramos

Converted Project Request with Status of Requested to Project with Status of New and a Health of None.

Details

Dates
Mon 11/2/26 - Wed 12/23/26
Acct/Dept
Technology Services & Support
Service
Project Management / EPIC Project Request Submission
Type
Information Technology Projects / Information Technology Projects
Health
None - No health has been set
Created
Mon 11/2/26 3:53 PM
Modified
Mon 11/2/26 4:02 PM
Benefit/Purpose
Briefly describe what you hope to achieve by executing the project, including anticipated benefits.
Gives Solano locally fraud and identity verification data delivered through SuperGlue, as ISTI 26-300-01 expects. Closes the Ethos gap for verification statuses and changes. Supports timely, accurate monthly fraud reporting tied to LSTADS funding. Supports bulk identification of "Verify Later" applicants and A&R manual verification workflows. Replaces un-updated, powered-off hosts with supported, patched infrastructure. Reduces reliance on manual, emailed CSV report requests.
Deliverables Requested
List or summarize all specific deliverables resulting from this project. What will the project produce or deliver? These should include items that are specific, measurable, achievable, realistic, and time bound.
Two VMs (PILOT, PROD) built to Tech Center minimum spec on Ubuntu Server 26.04 LTS, with SSH limited to admin access. Kubernetes installed and hosts registered to the Tech Center Rancher environment using Tech Center-provided scripts. Staging database instance (platform to be confirmed; standalone MSSQL is the Tech Center-supported option under review). Staging tables for CCCApply applications, Fraud, Events/notifications, and MMPS, created from Tech Center scripts. College Adaptor delivering records to PILOT, then PROD, with a reconciliation test against CCCApply Report Center and Application Processing. Role-based access for query tools (Argo or Insights, to be confirmed) and an approved access list. Runbook: host patching, Rancher/agent ownership, database backup (AP 3910.4), monitoring, and escalation contacts. Interim-route retirement plan after acceptance.
Sponsor Certification
Please identify how the sponsor plans to execute this proposal. By identifying functional resources, securing funding, and staff for ongoing support, the Sponsor will demonstrate their preparedness and ability to execute the project effectively. These elements are vital for ensuring the project's success and smooth implementation, as well as providing ongoing support and maintenance after its completion.
Yes

IT Participation Plan

IT Participation Plan
The proposal should acknowledge and evaluate the current capabilities of the Technology Services Department (aka "IT department"), including our expertise, available resources, and our ability to effectively allocate time for scheduling.

In the event the IT department lacks specific skills or resources required for the project, the proposal incorporates the potential involvement of external consultants. This demonstrates the flexibility of the proposal to leverage additional resources or support from external sources.
Estimated IT effort: likely above 20 hours due to the need for new servers and software components.<br />1. IS and Tech Lead- Coordination Tech Center Liaison, College Adaptor configurations, Testing Data Flow IA to query/report access setup, validation support.<br />2. Infrastructure/Networking: VM provisioning, network/firewall rules for Rancher and registries, DNS, backups<br />3. DBA and OS: Ubuntu build/patching support, database setup and staging scripts<br />4. CCC Tech Center: Kubernetes/Rancher scripts, registration, staging tables scripts, adaptor support<br />5. ISO: Security clarification and clearances, access control, risk review<br />6. Project Manager: Schedule, status, risk and tracking

Program Review & Participatory Governance

Program Review & Goals
The proposal should clearly highlight the department/division/program goals it supports and explain how the proposed solution directly contributes to achieving those goals. This assures the proposal is not only addressing immediate needs, but also aligning with the broader strategic direction of the department/division or program, thereby enhancing its chances of receiving support and approval.
More than one department interested in reviewing Fraud and ID Verification data closer to real-time.; Admissions & Records, Financial Aid, R&P, and Information Services.
Stakeholder Feedback
Incorporating participatory governance, please outline how feedback from diverse campus stakeholders has been or will be gathered and integrated into the decision-making process for this project.
Leads in Admission and Records, Research and Planning and Financial Aid will be kept informed <br />of the progress and be made part of any technical decision when applicable. <br />Access to the data for their areas will be made available only via reports <br />that are out of scope of this project. Currently, those areas have access <br />to the data via other sources provided by the Chancellor's office. <br />A&R will need to work directly with Research and Planning report writers <br />to review requirements, designate reviewers for any future reports using <br />the staging tables to ensure accurate, secure admission processing and fraud prevention.<br />Institution wide and as highlighted by Patrick Scott, a program goal is to have data that can protect student and financial aid resources from fraudulent enrollment.

Project Budget

Estimated Budget
TBD

Description

Staged data supports near-real-time reporting on fraud and identity verification status updates. With the SuperGlue integration the staged tables in a new database will support fraud identification and verification for Admissions & Records, Financial Aid, R&P, and Information Services. The goals will be to rebuild Solano's SuperGlue PILOT and PROD integration. Hosts will include Ubuntu Servers that will need to be registered with the CCC Technology Center Rancher/Kubernetes environment and a database for the staging tables. The College Adaptor will then deliver , fraud and event/notifications needed to resolve identity management issues. The added benefit will be to have a database with the staging tables in preparation before starting the WAVE4 cohort for the transition to CCCSTART in January. The Chancellor's office Tech Center recommends that colleges have staging tables for existing notification and future data value changes

Goals

  1. Project aligns with Student Equity and Achievement Program (SEAP) objectives.

    Student success and access will be supported as A&R will be able to verify and help establish options for applicants who cannot verify online or want to verify locally on campus.

  2. Project enhances the student or employee onboarding process.

    Implement data delivery the Chancellor's Office has about Fraud and ID Verification. The security data named in ISTI 26-300-01 for fraud and identity verification information is available closer to real-time via the SuperGlue integration. This supports A&R local ID verification process for applicants who cannot verify online.

    Once the data is available A&R and Fin Aid can request reports be built for searchable fraud and verification data to support decision making.

  3. Project implements security solutions or processes to comply with GLBA requirements.

    The work reduces security risks.
    -Security Goal 1: Fraud detection and identity verification review are security functions. Faster visibility into suspected-fraud applications and verification changes shortens the time fraudulent applicants can move toward enrollment, financial aid, and system accounts. Gives teams access locally to fraud and verification data updates provided by Chancellor's office Tech Center.

    -Security Goal 2: Replaces powered-off and non-updated hosts. Prior hosts run a non-updated SuperGlue. The rebuild updates the hosts on Ubuntu Server 26.04 LTS, which has standard security maintenance through May 2031 (https://ubuntu.com/about/release-cycle?product=... Hosts will be registered to the CCC Technology Center's managed Rancher/Kubernetes environment. The new Database for the staging tables will also be put on a recent secure version. The Tech Center will provide build and scripts.

    -Security Goal 3: This work supports Solano's information security standards, including AP 3910.2 Access Control, AP 3910.12 Vulnerability Management, and AP 3910.9 Log Management (BP/AP 3910 series: https://solano.edu/boards-committees/sccd-gover...

    -Compliance Goal: This work supports Solano's alignment with the Chancellor's Reimagine Apply initiative. The Initiative is part of Vision 2023. Through Reimagine Apply, students, colleges and system partners help shape CCCStart around a shared goal: create a more intuitive, student-centered experience while improving data quality, security and fraud prevention. https://www.cccco.edu/About-Us/Chancellors-Offi...

  4. Project improves overall data quality for institutional reporting needs.

    The staging tables support fraud reporting and the post-application ID Verification.
    A&R can use the data to report back local ID verifications this helps support monthly required Fraud/SPAM and ID verification reporting required for LSTANDS (Longitudinal Student Data and Tracking System.) funding.

  5. Project supports a Distance Education Initiative.

    Based on SuperGlue documentation there exists a staging table for CVC applications. There currently exists a project that has been delayed for phase 2 of CVC. If that project will require verifications the environment will be ready to receive the application data. Based on current understanding of CCCStart requirements the database ready to receive any changes or new staging tables will be supported.

Manager

JR
Jeannette Jasmin Ramos

Alternate Manager(s)

CT
Claudia Tenty

Sponsor

CT
Claudia Tenty